Executive Assistant

Morgan Hunt are working with a Children’s Charity in Central London who are looking to appoint an Executive Assistant on a permanent basis.

The main purpose of the position will be to deliver customer care to internal and external stakeholders alongside supporting one of the Directors including: proactive diary management; handling telephone enquiries; organising internal and external meetings

Main Responsibilities
- To identify possible administrative requirements by keeping the Director informed of developments and forthcoming activities within their remit.
- To organise and maintain the Director’s diary to ensure optimum effective and efficient use of their time.
- To ensure that travel and accommodation arrangements are made as required
- To undertake specific projects as requested by the Director including producing a range of documents using formats such as Microsoft Excel and PowerPoint.
- To provide a professional and helpful enquiries service by handling telephone calls from internal and external stakeholders effectively.
- To develop, maintain, oversee and review an efficient and effective record keeping system, including current and archived files and files of a confidential nature, using appropriate paper and electronic systems.
- To plan and arrange a range of meetings, teleconferences, seminars and conferences, both internally and externally, including drafting agendas, taking minutes of meetings and making sure that all venues and refreshments and other required arrangements are booked.
- To collate and format documents, plans and presentation materials, including preparing PowerPoint presentations
- To process invoices, purchase orders and expenses for the Director
- To maintain and complete accurate leave and sickness absence records for the division in accordance with HR procedures
- To undertake any other duties that may be reasonably required, including working irregular hours

Personal Specification
- Highly developed interpersonal, customer service and verbal communication skills to deal effectively, efficiently and appropriately with internal and external stakeholders and the public.
- Developed ability to write in a clear and understandable way to internal and external stakeholders and the public.
- Ability to collect data from various sources, analyse findings and present them clearly in a way that meets desired outcomes.
- Ability to deal with confidential information sensitively and appropriately.
- At least two years experience of success as an executive assistant, personal assistant or senior administrator in a customer focused environment.
- Excellent IT skills including Word, Excel, Outlook and PowerPoint.

If you feel that you have the ability and skills required for this job role please send us your CV ASAP or call Imogen Hayes on 0207 4198900.
Morgan Hunt is a multi award winning Employment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer.

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